There are two tabs at the top of the Newsletter Message box, “Plain Text Version” and HTML Version”. This gives you a method for creating the two necessary versions of your newsletter. While most email software is capable of reading html emails, some are not and some people turn off that feature for security reasons. If you wish to have graphics, formatted text, links or other html created features, then click on the “HTML Version” tab. You will see icons appear at the top of the message box which are similar to the icons in the Page Editor. You can use these icons to format text, add graphics, etc. (For more info about the icons or formatting text, see the “Page Editor” help pages). When creating an HTML newsletter, in order to be sure everyone will be able to read the newsletter, it is important to create both a plain text and html version of the newsletter. We highly recommend creating a plain text version of the newsletter in addition to the HTML version. You can do that by clicking on the “Plain Text Version” tab above the message box. This will not erase the newsletter you have created in the HTML tab. Sending both the plain text and html versions of the newsletter will insure that everyone will be able to read the newsletter. Otherwise, if you only send an html version, newsletter recipients who cannot or choose not to view html emails will receive a blank newsletter.
You can save the contents of your newsletter at any time by clicking the “Save Newsletter” button at the bottom of the page.
*Tip: If you already have a newsletter created in MS Word, you do not have to recreate the newsletter. You can just copy the newsletter in Word and then use the “Paste from Word” icon to paste the newsletter into the message box and keep all the formatting. (Pictures will need to be uploaded and inserted separately.)
Top of Page Main Help Page Back