10 Ways to Get Things Done Faster with AI

You wear a lot of hats.

The tasks you’re already doing keep you so busy that other projects sit in the “someday” pile because you simply don’t have the time.

AI can help you change that.

Used wisely, AI can help you finish today’s work faster and finally start that project you’ve been postponing—without replacing prayer, discernment, or relationships.

10 Ways to Get Things Done Faster with AI

Now, the last thing I want is for you to read these 10 ways and feel even more overwhelmed because you have 10 more things you’d like to do but don’t have time for.

So, take a breath…

And then approach this article looking for 1 idea – just 1 nugget of wisdom.  Look for either the simplest idea you’d like to try, or the one you think could have the greatest impact.  Easy enough?

1) Write Sermons, Devotionals, and Blog Posts Faster

Tool: ChatGPT (or any large‑language‑model assistant)

Why it helps: When you’re preparing a sermon or devotional, you’re not starting from zero. But often the hardest part is the first draft—getting your thoughts in order, generating discussion questions, or finding how a passage links to real-life application.

AI can accelerate that process so you can spend more time in prayer and polishing. Research shows AI tools can improve throughput by as much as ~66 %

Sample prompt:

I’m preparing a 20‑minute sermon on Ephesians 5:15–16 (“making the most of every opportunity”). Create an outline with three main points, each supported by Scripture, include two illustrative stories (one ministry, one business), and add three small‑group discussion questions.

2) Create Social Media Content in Minutes

Tool: Canva (Magic Studio) and/or ChatGPT for captions

Why it helps: Weekly posts—announcements, Scripture reflections, event teasers—pile up fast. AI can generate the copy, suggest visuals, and speed up scheduling so your team spends less time reinventing the wheel.

Sample prompt:

Create five Instagram‑ready captions (≤150 characters) for a church outreach event “Serve & Shine” on May 6. Tone: warm, inviting, action‑oriented. Include suggested hashtags and a simple graphic idea.

3) Save Time on Emails and Newsletters

Tool: ChatGPT or MailMaestro

Why it helps: Many ministry leaders spend hours drafting weekly newsletters or donor emails. AI can draft a first version, you personalize it, and you’re done. It’s one of the key uses for AI productivity tools.

Sample prompt:

Write a warm newsletter announcing our new children’s ministry initiative. Thank volunteers, explain the schedule change, invite feedback, and close with a brief prayerful note.

4) Simplify Event Planning

Tool: ChatGPT + Notion (with AI) for templates and task tracking

Why it helps: For outreach events, conferences, or ministry fairs, you need checklists, timelines, vendor email drafts. AI can give you ready-to-use frameworks so you’re not starting blank.

Sample prompt:

Create a 6‑week timeline for a community outreach event (free BBQ, kids’ games, worship). Provide tasks by week, responsible person, and promo channels. Include a vendor outreach email draft.

5) Turn Sermons or Videos into Articles and Posts

Tool: Tactiq (YouTube transcription) + ChatGPT (rewrite/summary)

Why it helps: You preached the message once; why not repurpose it? Transcribe your sermon, then AI summarizes or rewrites for a blog post, devotional, or shepherd-letter. This multiplies your message without a full extra effort.

Sample prompt:

Here is a sermon transcript (paste). Convert into an 800‑word blog post: headline, sub‑headings, 3 application questions, and a reflective closing prayer.

6) Brainstorm New Ministry or Business Ideas

Tool: ChatGPT

Why it helps: You’ve had that “someday project” sitting in your notes. Use AI to jump-start the idea: generate variants, evaluate feasibility, identify resources.

Sample prompt:

I’m considering a 12‑week online devotional for Christian small‑business owners. Brainstorm five formats (e.g., live webinar + workbook), give pros/cons, time estimates, and key milestones.

7) Write Job Descriptions & Volunteer Roles Quickly

Tool: ChatGPT

Why it helps: Whether for a ministry role, church staff, or volunteer position, writing clear, mission-focused descriptions takes time. AI can draft it so you can refine.

Sample prompt:

Write a volunteer job description for a “Children’s Outreach Team Leader.” Include purpose, key responsibilities, desired qualities, 2 hrs/week commitment, and a mission‑driven invitation.

8) Build or Refresh Your Website Faster

Tool: ChatGPT

Why it helps: For ministries or Christian businesses, website copy (about page, services, impact stories) can be daunting. AI helps you draft and iterate fast.

Sample prompt:

Write the “About Us” section for a faith‑based leadership coaching business called “FaithForward Coaching.” Tone: compassionate, professional, growth‑oriented. Include mission, 3 key services, and a contact invitation.

9) Prepare Teaching Materials or Curriculum

Tool: ChatGPT

Why it helps: Whether you’re leading a Bible class, staff training, or business workshop, lesson-planning takes hours. AI can generate outlines, discussion questions, handouts.

Sample prompt:

Design a 4‑week small‑group study for Christian business owners: “Faith & Finances.” For each week include: passage, outline, discussion questions, and one practical takeaway.

10) Coach you through areas where you’re stuck

Tool: ChatGPT

Why it helps: Sometimes, you know what you need to do—but you just can’t seem to get started, or you’re overwhelmed by too many choices.

Whether you’re planning a new ministry, trying to improve team communication, or figuring out how to write that first paragraph, AI can act as a gentle coach—asking clarifying questions, identifying obstacles, and helping you take the next small step.

It’s not a substitute for godly counsel or accountability, but it can help you move forward instead of staying stuck.

Sample prompt:

I’m feeling stuck trying to relaunch our midweek Bible study. We’ve had declining attendance, and I’m unsure whether to change the format or topic. Can you ask me a few questions to help me clarify what’s holding me back and brainstorm 3 possible paths forward that fit our church’s mission?

Final Thoughts for Christian Leaders

• Start small: Pick one idea above, experiment with the prompt and see how it goes.
• Guard integrity: Review theology and tone, personalize for your community, and credit sources appropriately.
• Remember your calling: AI is a tool to support your calling not replace it.